If a custodian cannot grant immediate access, what must they provide?

When a custodian of records in New Jersey cannot grant immediate access to public records, the law requires that they provide a written explanation along with a request for an extension of time. This requirement ensures transparency and accountability in the handling of public records. It informs the requester about the reasons for the delay and allows them to understand the status of their request.

Providing a written explanation serves not just as formal documentation but also as a means of communication that helps maintain the trust of the public in how records are handled. Additionally, requesting a time extension demonstrates compliance with the law, as custodians are obligated to process requests in a timely fashion, yet sometimes need more time to locate or prepare the records for access. This process is intended to safeguard the rights of individuals seeking access to government information while balancing the practical needs of the custodians responsible for managing these records.