If an inactive record has a permanent retention period, where can it be transferred?

When an inactive record has a permanent retention period, it must be transferred to archives for preservation. This is necessary because these records hold historical, legal, or other significant value that requires them to be preserved permanently. Archives provide the appropriate environment and conditions to safeguard these records, ensuring their longevity and accessibility for future reference.

Transferring to a storage facility may not adequately address the preservation needs of such permanent records, as storage facilities typically host a wide range of materials without the specialized care and climate control required for long-term archival holdings. While transferring to a digital database could offer a means of accessibility and preservation in certain contexts, it does not replace the requirement for physical archiving of original records. Disposing of the records in the trash is not viable for permanent retention records, as this would violate legal and ethical standards for record management. Thus, the correct course of action is to transfer these records to archives for preservation.