If anything in a record is redacted, what must a custodian do?

When a custodian redacts information from a record, it is essential that they can identify the legal basis for the redaction. This legal justification ensures transparency and accountability in the handling of public records. Redaction typically occurs to protect sensitive information such as personal identifiers, confidential data, or privileged communications. By providing a clear legal rationale, the custodian demonstrates adherence to statutes and regulations governing public records, fostering trust in the process.

The requirement to identify the legal basis is crucial as it helps validate the action taken and can also be referenced if the redaction is contested by the requester. This process reflects the balance between maintaining public access to documents while safeguarding sensitive information.

In this context, other choices do not align with the fundamental requirements associated with redactions. Notifying the requester immediately or providing a summary may be good practices, but they do not inherently address the accountability aspect that comes with identifying the reason behind the redaction. Destroying the record would negate the integrity of maintaining public documentation altogether and is not permissible.