What are the steps involved in the records management process?

The steps involved in the records management process are critical for ensuring that public records are handled properly, both for compliance and for effective administration. The answer highlights a systematic approach that begins with determining the status of public records, which is essential for understanding what needs to be managed and how it should be treated under various laws and regulations.

Conducting an inventory is the next step, allowing for an accurate accounting of all records currently held by the municipality. This step is important as it enables the organization to understand the volume and types of records it possesses, which in turn informs decisions on storage, access, and retention.

Analyzing the inventory involves assessing the records based on their value, relevance, and compliance with legal requirements, helping to ensure that the records are managed in accordance with established schedules. This analytical phase is crucial for optimizing the records management process, as it helps identify which records should be retained, how long they should be kept, and which may be disposed of.

Finally, comparing these findings to official schedules ensures that the municipality is compliant with the state's records retention laws and best practices. This comprehensive approach ensures that records management is not just about storage and filing but is instead a strategic process that underpins good governance.

Other options focus on aspects of records management