What defines a record series in records management?

A record series in records management is defined as groups of identical or related records filed together. This categorization is essential because it allows organizations to manage their records efficiently and effectively by grouping them based on similarity in content, context, and value. Each record series typically contains documents that share the same function or purpose, which aids in retrieval, access, and administration.

By organizing records into series, municipalities and organizations can streamline their processes for tracking, maintaining, and disposing of records. This also facilitates compliance with legal and regulatory requirements, as knowing how records are grouped helps ensure that they are retained for the appropriate amount of time and can be easily located when necessary.

The other options presented do not encapsulate the concept of a record series. Unique documents that are unrelated do not form a cohesive group, records that are simply scanned and digitized do not inherently define how they are managed, and archives that hold multiple public records may house diverse records but do not imply an organized grouping based on relatedness or function as a record series does.