What is the primary purpose of filing?

The primary purpose of filing is to categorize records for effective storage and retrieval. This involves organizing documents in a structured manner, making it easier to find specific information when needed. Filing systems are designed to ensure that records are not only stored securely but are also accessible in a timely manner. This is crucial for the efficient functioning of municipal operations, where clerks and officials must retrieve data quickly to make informed decisions or to provide information to the public.

When records are effectively categorized, it reduces time spent searching for documents and minimizes the risk of losing important information. Various filing methods, such as alphabetical, chronological, or by subject matter, can enhance the efficiency of managing these records, benefiting the overall administration of the municipality.