What is the process of transferring ownership of a record?

Transferring ownership of a record specifically refers to the act of granting custody of that record to another department. This process involves formally passing the responsibility of the record from one entity or department to another, ensuring that the new custodian has the necessary authority and obligation to manage, access, and protect the record as required by law or policy.

This transfer typically follows established procedures to maintain the integrity and security of the records. It may also include documenting the transfer to ensure accountability and traceability, which is critical in municipal operations for maintaining good governance and service delivery.

The other options do not accurately reflect the process of transferring ownership. Creating a duplicate copy does not change the ownership of the original record, encrypting for security purposes relates to safeguarding data rather than ownership, and changing the format of a record merely alters how it is expressed without impacting its ownership status.