What is the recommended action for excessive handling of records?

Implementing strict handling procedures is vital for maintaining the integrity and security of records, especially in a municipal context where sensitive information is often involved. Excessive handling of records can lead to wear and tear, potential loss, or misplacement of documents, which can create significant problems in record keeping and retrieval. By establishing strict guidelines and procedures, clerks can minimize unnecessary handling, ensuring that records are touched only when necessary and by authorized personnel.

This approach not only helps in preserving the physical condition of records but also instills a sense of accountability and care in those handling them. It fosters an environment where records are treated with the respect they require and ensures compliance with legal and organizational standards.

While accessibility, encouraging public interaction, and limiting access may be relevant considerations in different contexts, they do not directly address the issue of excessive handling in the same manner as implementing strict handling procedures does.