What is true about inactive records?

Inactive records refer to documents that are no longer actively used in ongoing business processes but still require retention for historical or legal purposes. The correct assertion regarding inactive records is that they have expired administrative and legal value. This means that while these records may not have current relevance in day-to-day operations, they often still need to be retained for a designated period for reasons such as legal compliance, audits, or reference.

Inactive records serve the purpose of maintaining a history and accountability for former activities of an organization. They may include documents like old employee records, past meeting minutes, or previous contracts that no longer affect active operations but still hold significance for future reference or verification.

The other options do not accurately describe the nature of inactive records. Regular use in daily operations indicates active records, and annual reviews are more characteristic of active documents or those undergoing periodic evaluation. Additionally, while inactive records may be stored in the main office, they can also be transferred to off-site storage facilities after a certain period, thereby not solely existing within the main office space.