What type of records can be duplicated for protection?

The reason all types of records can be duplicated for protection lies in the importance of safeguarding various forms of information that an organization or municipality handles. While some records may be considered essential for day-to-day operations, others, including historical documents, nonessential records, and vital records, also require protection to ensure their integrity and accessibility.

Duplicating records serves multiple purposes, such as preserving data in the event of loss, damage, or destruction due to unforeseen circumstances like natural disasters, system failures, or other incidents. By ensuring that all types of records are safeguarded, municipalities can maintain continuity in their operations, provide consistent access to information, and protect valuable historical and cultural data crucial for future reference.

This comprehensive approach to record duplication acknowledges that every record type holds potential value, whether it is for legal requirements, historical significance, or daily operational use. Thus, having a policy in place to duplicate all types of records aligns with best practices in records management and risk mitigation strategies.