What type of records must be maintained by the custodian of government records?

The custodian of government records is responsible for maintaining records that are relevant to official government business. This includes various types of documents such as contracts, meeting minutes, policy documents, and any records that support the functions and activities of the government. These records are essential for transparency, accountability, and providing a historical account of government actions and decisions.

In contrast, personal files of government employees, while they may be part of an employee’s record, do not serve as official government business records and typically have confidentiality protections. Dinner invitations for municipal meetings may not fall under the category of formal records needed for government operations, as they do not provide substantial information about decision-making or governance. Confidential communications with contractors often involve sensitive information that is not meant for public disclosure, therefore they are not included in the general records that must be maintained for transparency and access.

Focusing on records pertinent to official government business ensures proper management and accessibility of information that can impact the public and uphold the principles of good governance.